Best Airtable Alternatives 2023 (15 Similar Competitors)

Airtable has undoubtedly made a name for itself as a remarkable tool for creating databases and spreadsheets. However, it may not cater to everyone's needs.

If you've been searching for the best Airtable alternatives but feel overwhelmed by the options, fear not – we're here to help.

Join us as we dive into an in-depth analysis of the top 15 Airtable competitors, where we'll examine their unique strengths and features with clarity and precision.

By the end of this post, we're confident that you'll discover the ideal Airtable alternative that meets your specific requirements and can elevate your productivity to new heights.

Top 10 Airtable competitors with similar products

Here are the apps like Airtable that we think are the best Airtable alternatives. Although they are all fairly similar, some Airtable competitors will be better suited to your circumstances than others, so read more about the Airtable competition below.

Here’s our full list of the best Airtable alternatives 2023:

In the upcoming section, we'll examine the best Airtable alternatives, highlighting their features and pricing plans. You'll find out which of these top rated tools offer a free plan, which ones closely resemble Airtable, and which ones make for excellent budget-friendly options.

But before jumping into the Airtable alternatives listed below, it's a good idea to check out our detailed Airtable review. It breaks down the software's pros and cons in an easy-to-understand way so that you get a clear picture of what Airtable offers before exploring its alternatives.

With that out of the way, here are 15 good alternatives to Airtable:
 

1. Notion (best Airtable alternative overall)

Notion has made it onto our list as a top business collaboration tool and many users consider it better than Airtable. This flexible all-in-one workspace is great for many needs, including task management, project management, CRM, and database management. 

What makes Notion special is that it can handle many different tasks for a business, like documentation, project management, and planning. It's also the best alternative to Airtable for personal use, as it can help you with school-related tasks, personal projects, and journaling. 

The platform's key feature is its blocks, which can be anything from a to-do item to an image or a document. These blocks are added to pages, like a project or planner, and can be easily shared with team members for better collaboration.

See a more in-depth comparison in our Airtable vs Notion comparison post.

Notion is best for:

• Startups and SMBs

• Creative agencies

• Project management

• Note-taking

• Knowledge base management

Features

• Pages and blocks

• Collaborative workspace

• Teamspaces

• Guest collaborators

• API and integrations

• Advanced page analytics 

Pricing

• Free

• Plus, $8/user/month, billed annually 

• Business, $15/user/month, billed annually

• Enterprise, custom quote

Read our Notion review

Visit Notion 

2. Google Sheets (best free Airtable alternative)

Google Sheets is one of the best free Airtable alternatives that boasts an array of features like functions, data visualizations, and integrations. Its collaboration capabilities allow multiple users to work on the same file simultaneously across devices, making it suitable for individuals and businesses alike. 

With a user-friendly interface and easy onboarding, beginners can quickly adapt to the platform without additional training. As a web-based SaaS application, Google Sheets is accessible from any device, including laptops, tablets, or mobile devices, and is compatible with Windows, macOS, and Linux systems.

See a more in-depth comparison in our Airtable vs Google Sheets comparison post. 

Google Sheets is best for:

• Startups and SMBs

• Businesses with limited budgets

• Remote teams 

Features

• Data analysis and visualization 

• Functions

• Integrations and add-ons

• Templates

• Automation

• Sharing and collaboration

• Explore

Pricing

• Free 

• Business Starter, $6/user/month

• Business Standard, $12/user/month

• Business Plus, $18/user/month

• Enterprise

Read our Google Sheets review

Visit Google Sheets

3. Smartsheet (most similar to Airtable)

Smartsheet is a versatile spreadsheet-style project management software that is very similar to Airtable. However, these two also have their differences, so make sure you read our Smartsheet vs Airtable comparison for more details.

It offers advanced collaboration features and can be customized for various industries and departments, like project planning, budgeting, resource management, and CRM. 

Smartsheet comes with robust workflow tracking tools, numerous integration options, and communication and collaboration features, which makes it a good option for businesses that need to manage multiple projects simultaneously. Its drag-and-drop automation builder allows you to create automated workflows with ease, either from scratch or using premade templates. 

For businesses with advanced automation needs, Smartsheet offers a paid add-on for creating intelligent, multi-step, cross-platform workflows.

Smartsheet is best for:

• Users acquainted with spreadsheet-based PM tools

• Businesses that need a modern alternative to Excel and Google Sheets

• Mid-sized to large organizations that need a robust solution 

Features

• Integrations 

• Templates

• Workflows

• Dashboards

• Views

• Project management

• Collaboration tools and sharing

• Reports

• Forms

• Mobile app 

• Resource management 

• Connectors

Pricing

• Free 

• Pro, $7/user/month, billed yearly

• Business, $25/user/month, billed yearly

• Enterprise, custom quote 

Read our Smartsheet review 

Visit Smartsheet 

4. Microsoft Excel (good Airtable alternative if you need robust features for data organization)

Excel serves as a good Airtable alternative if you need a powerful software for organizing data. As a spreadsheet tool, Excel is suitable for both small and large companies and comes with capabilities like data management, accounting, financial analysis, task management, and customer relationship management. 

Its key features include functions, formulas, data analysis, charting, data filtering, and document templates. For small teams with basic needs, Excel can be employed as a project management system to map out project scope, manage finances, and handle day-to-day tasks. The co-authoring feature allows team members to work on files simultaneously and see real-time changes.

Since Excel and Airtable are very similar, you may want to dig deeper into our Airtable vs Excel article to find out more about the differences between the two.

Microsoft Excel is best for:

• Individuals, small teams, and businesses of all sizes

• Accounting, data management, and project planning

• Companies using Microsoft Office products

Features

• Spreadsheets and tables

• Shortcuts and Macros

• Charts and graphs

• Templates

• Forecasting

• Collaboration

• Analog to digital conversion

• Power BI integration

Pricing

• Excel for Windows and Mac, one-time fee of $159

• Microsoft 365, starting at $6.99/month for up to 6 people

Read our Microsoft Excel review

Visit Microsoft Excel 

5. Zoho Projects (cheaper alternative to Airtable if you’re on a budget)

Zoho Projects is a cloud-based project management and collaboration software that offers a range of tools to help teams plan, track, and collaborate on projects. Its best features include task management, Gantt charts, time tracking, and reporting. 

Zoho Projects also integrates seamlessly with other Zoho apps and popular third-party tools. As a cheap alternative to Airtable, it caters to budget-conscious users without sacrificing functionality, making it an excellent choice for businesses seeking an affordable yet feature-rich project management solution.

Zoho Projects is best for:

• Startups and SMBs

• Project planning, tracking, and collaboration

• Companies that are using other Zoho apps

• Businesses that need a budget-friendly solution

Features

• Task management

• Task dependencies

• Gantt charts, Kanban boards, and views

• Issue tracking and bug tracking

• Time management

• Collaboration tools

• Automations and workflows

• Human resource management

• Roles and permissions

• Analytics and reporting

• Integrations and add-ons

Pricing

• Free

• Premium, $4/user/month, billed annually 

• Enterprise, $9/user/month, billed annually 

Read our Zoho Projects review

Visit Zoho Projects 

6. Asana (great software for remote collaboration)

Asana is a cloud-based collaboration platform and an exceptional project management software suitable for teams of all sizes and industries. 

You can use it for managing events, gathering feedback, launching campaigns, and more. Its standout feature is the user-friendly Kanban board that lets you visualize project progress, add comments and files, assign tasks, set due dates, and more. 

Asana lets you view your projects in different ways, including List, Timeline, and Calendar view. The platform allows for the automation of routine tasks, custom workflows, and integrates with over 200 third-party apps. Another great thing about this software is its workflow and automation features that help make your team's project management smoother.

Asana is best for:

• Startups and SMBs

• Growing businesses 

• Remote and distributed teams

• Project management, collaboration, and workflow automation

Features

• Timeline 

• Boards

• Calendar 

• Integrations 

• Reporting

• Goals

• Forms

• Automation

• Portfolios

• Workload

Pricing

• Free

• Premium, $10.99/user/month, billed annually

• Business, $24.99/user/month, billed annually

• Enterprise, custom quote 

Read our Asana review

Visit Asana

7. ClickUp (top option if you need a customizable project management tool)

ClickUp is an excellent choice if you need a customizable project management (PM) tool. It's a versatile software that provides an all-in-one workspace for teams to collaborate and get things done. 

ClickUp is great for team collaboration, task management, and project tracking. Some of its key features include customizable task views, Gantt charts, time tracking, and real-time collaboration. 

The app also lets you build wikis with its Docs feature, which helps you create and organize your team's knowledge base, including articles, procedures, and guidelines, complete with tags, images, and videos.

See a more in-depth comparison in our Airtable vs ClickUp comparison post.

ClickUp is best for:

• Team collaboration

• Project management

• SMBs

• Creating wikis and repositories

Features

• Collaborative docs

• Whiteboards

• Real-time chat

• Kanban boards

• Sprint management

• Time tracking

• Integrations

• Gantt charts

• Resource management

• Agile reporting

• Timelines and mind maps

Pricing

• Free plan

• Unlimited plan, $5/person/month billed annually

• Business plan, $12/user/month billed annually

• Business Plus, $19/user/month

• Enterprise plan, custom quote

Read our ClickUp review

Visit ClickUp

8. ProofHub (good platform for teams working on creative projects)

ProofHub is a project management platform that's great for teams working on creative projects. It helps you plan, collaborate, and deliver work efficiently. With ProofHub, you can organize tasks, communicate with team members, and track project progress all in one place. 

The tool offers features like Kanban boards, Gantt charts, and file sharing, making it easy to manage your creative work. Additionally, its proofing feature allows you to review and approve designs, documents, or images, streamlining the feedback process. 

ProofHub is best for:

• Creative projects

• Startups and SMBs

• Efficient planning, collaboration, and communication

Features

• Boards and Gantt charts

• Time tracking

• Project templates

• Calendar

• Notes

• Files and documents

• Chat

• Integrations

• Workflows 

Pricing

• Essential, $45/month, billed annually

• Ultimate Control, $89/month, billed annually

Visit ProofHub

9. Trello (best for teams that prefer a Kanban-style project management system)

Trello is an easy-to-use and intuitive project management tool, perfect for smaller teams. It's popular among solo entrepreneurs, freelancers, startups, and small businesses because of its simplicity compared to more feature-rich tools. 

Trello's interface uses boards with cards that you can easily drag and drop between lists. If your tasks are simple and straightforward, this is a great collaboration tool for your team.

An extra benefit of Trello is the ability to expand its functionality using Power-ups. These allow you to add more features to your board, such as file management, analytics, time-tracking, and more.

If you can't decide whether Trello or Airtable can meet your needs, perhaps our detailed Trello vs Airtable comparison can help!

Trello is best for:

• Solo entrepreneurs

• Freelancers

• Startups and SMBs

Features

• Unlimited cards

• Unlimited Power-Ups per board

• Unlimited storage

• Automation 

• Custom backgrounds & stickers

• Views: Calendar, Timeline, Table, Dashboard, and Map

• Workspace views: Table and Calendar

Pricing

• Free plan

• Standard, $5/user/month, billed annually

• Premium, $10/user/month, billed annually 

• Enterprise, $17.50/user/month, billed annually

Read our Trello review

Visit Trello 
 

10. Teamwork (best Airtable substitute for freelancers)

Teamwork is a great workflow management tool for businesses of any size, especially small creative agencies and freelancers. Its free version supports up to five users and includes features like time tracking, 100 automations per month, and Kanban boards. 

The software makes it easy to create teams and sub-teams for seamless communication using built-in tools. You can organize teams based on departments or projects, and it offers time tracking, real-time chat, and invoice generation. 

With Teamwork, you can view projects using Kanban boards, Gantt charts, and table views. It also integrates with other Teamwork products like CRM, Spaces, Chat, and Desk for ticket management.

Teamwork is best for:

• Freelancers 

• Startups and SMBs

• Task management, project management and team management

Features

• Task and project management

• Teams

• Messages

• Project risk management

• Templates

• Time tracking

• Invoicing

• Resource management

• Document editor

• Board views

• Workflow automations

• Integrations

Pricing

• Free Forever

• Starter, $5.99/user/month, billed annually

• Deliver, $9.99/user/month, billed annually

• Grow, $19.99/user/month, billed annually

• Scale, custom quote

Read our Teamwork review

Visit Teamwork

11. Wrike (best for marketing, creative, and professional services teams)

Wrike is a versatile project management app, perfect for agencies, marketing teams, and service providers. It's designed for medium to large businesses that handle multiple projects and clients. With custom workflows, fields, and reports, Wrike can be tailored to fit specific needs.

The tool offers a wide range of features for task management, team collaboration, and resource management, including advanced reporting and time tracking. 

Wrike has a free plan and three paid plans to choose from. The software integrates with many tools, connects to additional apps via Zapier, and offers a special add-on called Wrike Integrate to give you even more integration options.

Wrike is best for:

• Medium and large businesses 

• Marketing, creative, and professional services teams

• Project management and product development

Features

• Dashboards

• Task and subtask management

• Gantt chart

• Custom and automated workflows

• Time tracking

• Reports

• Request forms

• Integrations 

• Work schedules

Pricing

• Free plan, unlimited users

• Team, $9.80/user/month billed annually

• Business, $24.80 user/month billed annually

• Enterprise for large teams

• Pinnacle, for teams with complex work needs

Read our Wrike review

Visit Wrike

12. Zenkit Projects (great for users who want a flexible project management tool)

Zenkit is a project management and collaboration tool that offers a good alternative to Airtable. It's flexible and customizable, allowing you to view your data in different ways, like Kanban boards, tables, lists, or calendars. 

Zenkit's simple interface makes it easy to use, while its powerful project management features, like custom fields and real-time collaboration, make it suitable for various purposes. It’s a great choice for teams looking for a user-friendly tool with versatile data management options similar to Airtable.

ZenKit is best for:

• SMBs

• Remote teams

• Freelancers

• Product development, software development, marketing, and event planning teams

Features

• Tasks

• Projects

• Kanban boards and Gantt charts

• Folders

• Files

• Resource planning

• Reports

• Theme customization

Pricing

• Personal, free

• Plus, $8/user/month, billed annually

• Business, $21/user/month, billed annually

• Enterprise, custom quote 

Visit Zenkit Projects

13. Basecamp (top software if you need a centralized platform for communication)

Basecamp is a work management app that helps teams stay organized and communicate with each other. It has tools to manage projects, like to-do lists, and tools to talk with your team, like group chats and message boards. You can create projects, add tasks, and assign them to team members.

You can also set due dates and add comments and files to each task. Basecamp has everything you need to work together in one place. It's great for teams who want to balance managing work and talking with each other.

Basecamp is best for:

• Lightweight project management

• Team collaboration

• Tracking team activities 

• SMBs

Features

• Message Board

• Live chat

• To-do lists

• Docs and files

• Schedule

• Timeline view

• Mobile app

• Reporting and analytics

• Integrations 

Pricing

• Basecamp, $15/user/month

• Basecamp Pro Unlimited, $299/month for unlimited users, billed annually 

Read our Basecamp review 

Visit Basecamp

14. Monday.com (fantastic Airtable replacement if you prefer a visually appealing PM platform)

Monday.com is a project management tool that's perfect for small and medium-sized businesses. It has a free plan, and you can choose from several paid plans that have more features. You can use different views, like Gantt charts or Kanban boards, to see your projects. 

You can also connect it with other apps you use. The platform has mobile apps for Android and iOS, and it helps you manage your resources, too. The user interface looks nice, and it's easy to use.

We have a comprehensive Airtable vs Monday comparison article, so make sure to check it out for more details.

Monday.com is best for:

• Small teams, startups or SMBs

• Task management, time tracking and project management

• Marketing, sales, IT, HR, and design teams

Features

• Task management

• Project management

• Dashboards and UIs

• Dependencies

• Resource management

• Templates

• Budget tracking

• Shareable boards

• Guest permissions

• Document management

• Integrations, API and widgets

Pricing

• Individual, free for up to 2 seats

• Basic, $8/user/per month, billed annually

• Standard, $10/user/per month, billed annually

• Pro, $16/user/per month, billed annually

• Enterprise, custom quote 

Read our Monday review

Visit Monday
 

15. Podio (great for teams with unique requirements)

Podio is a project management and collaboration tool that helps teams work together on projects. It has a lot of features like creating tasks, sharing files, and chatting with your team. You can customize the way you use Podio to fit your team's needs. You can also connect it to other apps you use, like Dropbox or Google Drive. 

Podio is easy to use and helps your team stay organized. Podio allows you to create your own workspaces, workflows, and data structures to fit your specific needs, making it a good fit for teams with unique requirements. 

Podio is best for:

• Complex projects

• Business that need a customizable tool

• Collaborating with team members, stakeholders, and clients 

• Teams with unique requirements

Features

• Task management

• User management

• Automated workflows

• Visual reports

• Sales dashboards

Pricing

• Free

• Plus, $11.20/month

• Premium, $19.20/month 

Visit Podio 

Which of the alternatives to Airtable is a good choice for you?

To sum up, the ideal alternative to Airtable will ultimately depend on your specific needs, team size, and budget. 

Each platform offers unique features tailored to different use cases, from powerful tools like Notion and Smartsheet to more budget-friendly options like Zoho Projects and Trello. To make the best choice, take the time to evaluate your or your team's requirements, workflow, and collaboration needs. 

By doing so, you'll be better equipped to select the Airtable alternative that aligns with your priorities and enhances your team's productivity and efficiency.

Before making a final decision, it's worth exploring a detailed comparison of project management software to ensure you're picking the one that truly caters to your unique requirements.