Best WorkFlowy Alternatives 2023: Top 17 Similar Competitors

Looking for the best WorkFlowy alternatives to manage your tasks and organize your thoughts? 

You're in the right place! 

As amazing as WorkFlowy is, it has its downsides, like a limited free version and expensive monthly plans. 

In this guide, we'll dive into the top 17 Workflowy competitors that cater to various needs, whether it's note-taking, project management, or something else. Let's find the perfect tool for you!

Top 10 WorkFlowy competitors with similar products

Here are the apps like WorkFlowy that we think are the best WorkFlowy alternatives. Although they are all fairly similar, some WorkFlowy competitors will be better suited to your circumstances than others, so be sure to read more about the WorkFlowy competition below.

Hopefully, you'll discover the best to do app or note-taking tool that aligns with your unique needs and preferences.

Here’s our full list of the best WorkFlowy alternatives 2023:

Here's our handpicked selection of the best WorkFlowy alternatives for 2023. Whether you're searching for top options that rival WorkFlowy's functionality or seeking free alternatives, this list has something to suit your requirements. Don't miss our detailed WorkFlowy review to understand how these alternatives compare.

Here are 17 good alternatives to WorkFlowy:

1. Evernote (best WorkFlowy alternative overall)

If you're searching for a tool that's even better than WorkFlowy in some ways, Evernote could be the one. Accessible on the web, Windows, Mac, iOS, and Android, Evernote's variety of note-taking features lets you organize your thoughts in text, images, audio, or video. 

What sets it apart are options like the Web Clipper functionality to save web content directly, advanced search features, and various templates for different types of notes and reminders. These functions make Evernote the best alternative to Workflowy in many aspects and a leading choice for managing everything from simple reminders to complex projects.

Evernote is best for:

• Individual use

• Teams

• Students and professionals

• Web researchers

Features

• Web clipping 

• Tasks 

• Calendar

• Document scanning 

• Search function

• Sharing and collaboration 

• Annotation 

• Templates

• Audio notes

• Integrations

• Mobile and desktop app

Pricing

• Free, $0/month

• Personal, $14.99/month

• Professional, $17.99/month

• Teams, $22/user/month

Read our Evernote review 

Visit Evernote
 

2. Google Keep (best free WorkFlowy alternative)

If you're looking for a simple and free alternative to WorkFlowy, Google Keep might be just what you need. With its user-friendly design, you can quickly organize tasks and notes. You'll find features like reminders, alarms, and color coding. 

Plus, you can share notes with others in real-time, making it perfect for group projects. The integration with other Google apps like Calendar, Docs, and Gmail lets you create to-do lists and access your notes wherever you are, making it one of the best free WorkFlowy alternatives.

Google Keep is best for:

• Individuals

• Google Workspace users

• Teams

• Budget-conscious users

Features

• Note-taking

• Reminders

• Color coding

• Labels

• Voice notes

• Image annotation

• Sharing and collaboration

• Cross-platform compatibility

• Integration with Google services

• Pin notes

Pricing

• Free 

Visit Google Keep
 

3. Microsoft OneNote (most similar to WorkFlowy)

Microsoft OneNote could be the tool you're looking for if you want something similar to WorkFlowy. Like WorkFlowy, OneNote lets you capture and organize notes in various formats, such as text, images, video, and audio. You can add tags and links, making your notes easily searchable and accessible. Both tools provide ease of use and cross-platform availability. 

Integration with other Microsoft Office apps and the ability to set reminders make OneNote a versatile tool that can be an excellent alternative to WorkFlowy, particularly for those who value additional features like real-time collaboration on team projects.

Microsoft OneNote is best for:

• Individuals

• Students

• Professionals

• Teams

• Microsoft Office users

Features

• Cloud storage

• Tools and integrations

• Notebooks

• Sections and pages

• Formatting options

• Templates

• Audio and video recording

• Drawing and handwriting

• OCR technology

• Tagging

• Collaboration

• Web Clipper

• Mobile apps

Pricing

• Free for up to 5GB of notes

• Microsoft 365 Personal, $6.99/month

• Microsoft 365 Family, $9.99/month

• Microsoft 365 Business Basic, $6 per user

• Microsoft 365 Apps for Business, $8.25 per user

Read our Microsoft OneNote review

Visit Microsoft OneNote
 

4. Notion (good WorkFlowy alternative if you want all-in-one workspace functionality)

Notion serves as a good WorkFlowy alternative if you're seeking an all-in-one workspace functionality. Tailored for both individuals and teams, Notion allows you to organize and share ideas through its unique system of "pages" and "blocks." 

Whether it's text, checklists, images, or even code snippets, you can combine various elements on a page. Built-in templates and powerful search features enhance the experience, and integration with apps like Google Calendar and Zoom adds to its versatility. If you're looking for something that goes beyond simple note-taking, Notion might be the choice for you.

Notion is best for:

• Small teams 

• Startups 

• SMBs

Features

• Pages and blocks

• Collaborative workspace

• Team spaces

• Templates

• Integrations

• Projects and tasks

• Notes

Pricing

• Personal, free to use

• Personal Pro, $8/month, billed annually 

• Team, $15/user/month, billed annually 

• Enterprise, custom quote

Read our Notion review 

Visit Notion
 

5. TickTick (cheaper alternative to WorkFlowy if you’re on a budget)

TickTick stands out as a cheap alternative to WorkFlowy, offering a robust and user-friendly task management system. With features like voice input, Siri integration, and location-based reminders, it takes care of all your scheduling needs. You can organize tasks with due dates, reminders, and smart lists like "Today" and "Tomorrow." 

Whether you need a Pomodoro Timer or options for sharing lists and assigning tasks, TickTick has you covered. Available on all major platforms, its comprehensive set of tools makes it a cost-effective option for managing your daily tasks and collaboration needs.

TickTick is best for:

• Productivity enthusiasts

• Teams

Features

• Task Management

• Smart Lists

• Prioritization

• Folder Organization

• Pomodoro Timer

• White Noise Sounds

• List Sharing and Task Assignment

• Recurring Tasks

• Search Function

• Multi-Platform Compatibility

• Integration with Calendar Apps

• Habit Tracking

Pricing

• Free

• Premium, $2.40/month, billed yearly

Read our TickTick review

Visit TickTick
 

6. Apple Notes (great Workflowy replacement for Apple users)

If you're an Apple user, Apple Notes could be the best WorkFlowy alternative for you. Pre-installed on all Apple devices, it integrates smoothly with other Apple apps like Siri and Photos. You can easily create checklists, add photos, embed web links, and use voice commands to take notes. 

Organize your notes into folders and subfolders, add tags for easy search, and even share them for group projects. With multimedia options like images, sketches, and handwriting, plus syncing across all your Apple devices, it's a convenient and comprehensive note-taking solution for Apple enthusiasts.

Apple Notes is best for:

• Apple device users

Features

• Integration with Siri 

• Compatibility with Photos app

• Checklist creation

• Attachment and web link embedding

• Folders and subfolders

• Tagging

• Note sharing for collaboration

• Multimedia additions

• Table creation

• Interactive checklists

• Syncing across all Apple devices

Pricing

• Free for 5GB of storage

Visit Apple Notes
 

7. Todoist (top alternative with strong task management capabilities)

If strong task management capabilities are what you seek, Todoist is the best Workflowy alternative for you. Serving millions globally, Todoist offers robust features tailored for personal and professional use. You can easily create tasks and subtasks, set reminders, and prioritize responsibilities. 

Collaboration is smooth with task delegation, and the availability of Kanban-style cards keeps organization handy. With a rich template library, email integration, and seamless compatibility with your existing apps, Todoist stands as a top choice for managing your daily tasks and responsibilities.

Todoist is best for:

• Individuals 

• Professionals 

• Teams 

• SMBs

Features

• Task and subtask creation

• Reminders

• Recurring tasks

• Priority levels for tasks

• Task delegation

• Notifications

• Kanban-style cards

• Template library

• Task addition via email

• Comments and uploads to tasks

• Calendar display 

• Integration 

Pricing

• Beginner plan, $0/month

• Starter plan, $0/month

• Pro plan, $4/month, billed annually 

• Business plan, $6/month, billed annually 

Read our Todoist review

Visit Todoist 
 

8. Supernotes (good Workflowy substitute for researchers and academics)

Supernotes is the best WorkFlowy alternative if you prioritize collaboration features, especially for researchers and academics. With its ability to organize notes into notebooks and enhance them with tags and links, searching for specific information becomes effortless. 

The built-in citation manager aids in organizing and citing sources, and a variety of export options like Markdown, HTML, PDF provide flexibility. Whether you need to add images or create interactive checklists, Supernotes' range of formatting options adapts to your needs, making it a strong contender for those who require collaborative and research-oriented functionality.

Supernotes is best for:

• Researchers

• Academics 

• Students 

Features

• Organizing notes into notebooks

• Adding tags and links between notes

• Built-in citation manager

• Import and export options 

• Various formatting options

• Ability to add tables and interactive checklists

• Export options to Markdown, HTML, PDF, and more

Pricing

• Starter plan, $0/month

• Unlimited plan, $7.40/month

Visit Supernotes
 

9. Toodledo (top pick if you need customization options)

If customization is your priority, then Toodledo stands as the best Workflowy alternative for you. As a powerful task management tool, it's designed to enhance productivity through well-organized to-do lists. The app is especially appealing to enthusiasts of the GTD (Getting Things Done) method, offering features like folders, tags, contexts, subtasks, and more to structure your lists efficiently. 

Toodledo is more than just a task manager; it supports notes, lists, outlines, and habits, allowing you to manage various aspects of your life in one central location. It's a feature-rich option that caters specifically to those seeking robust organizational tools.

Toodledo is best for:

• GTD enthusiast

• Students

• Freelancers

• Solopreneurs

• Small teams

Features

• Folders

• Subtasks

• Locations

• Repeating Tasks

• Tags

• Alarms / Reminders

• Hotlist

• Attachments

• Goals

• Scheduler

• Statistics

• Calendar

• Time Tracking

Pricing

• Free

• Standard, $3.99/month, billed annually 

• Plus, $5.99/month, billed annually 

• Business, custom quote

Read our Toodledo review

Visit Toodledo
 

10. Any.do (the best Workflowy alternative for cross-platform functionality)

If you're seeking a tool that functions seamlessly across various platforms, then Any.do might be the best Workflowy alternative for you. Known for its award-winning design and cross-platform functionality, Any.do is available on virtually every device, including iOS, Android, Mac, Windows, iWatch, Wear OS, Siri, and Google Assistant. 

This makes it an accessible and powerful task management solution for anyone needing to jot down tasks and ideas. Whether for personal or business use, its features like real-time chat, full calendar integration, and easy-to-use templates centralize your work and life organization in one convenient place.

Any.do is best for:

• Budget-conscious users 

• Personal use

• Teams

Features

• Tasks & lists

• Reminders

• Calendar

• Daily planner

• Sync across devices

• Recurring tasks

• Whatsapp reminders

• Color tags

• App integrations

• Location reminders

Pricing

• Personal, $0/month

• Premium, $3/month, billed annually 

• Teams, $5/user/month, billed annually

Read our Any.do review

Visit Any.do
 

11. Taskade (great app for AI-assisted productivity)

Taskade might be the tool for you if you’re looking for a Workflowy alternative that leverages the power of artificial intelligence for enhanced productivity. Available across various platforms including Mac, Windows, iOS, Android, and popular web browsers, Taskade provides AI-assisted productivity to streamline your projects and tasks. 

With multiple project views, dozens of pre-built templates, and collaborative tools, it's designed for efficiency and adaptability. Whether you're part of a remote team or a solo user seeking more than a basic to-do list, Taskade offers flexible and intelligent features to suit your needs, all starting at just $4 per month.

Taskade is best for:

• Small teams

• Remote teams

• Hybrid teams 

Features

• Tasks and Projects

• Taskade AI

• Real-time Collaboration & Video Chat

• iOS, Android, Mac, Windows apps

• 500+ Templates

• Recurring Tasks

• Real-time Syncing

• Roadmap and Calendar 

• Project Views

• Integrations 

Pricing

• Free

• Starter, $4/month for up to 3 users, billed annually 

• Plus, $8/month for up to 5 users, billed annually

• Pro, $19/month for up to 10 users, billed annually

• Business, $49/month for up to 25 users, billed annually

• Ultimate, $99/month for up to 50 users, billed annually

Visit Taskade
 

12. OmniFocus 3 (top alternative to Workflowy for GTD followers)

If you’re a follower of the GTD method and need a seamless Workflowy alternative, look no further than OmniFocus 3. Designed for Apple users, this robust task management software captures and organizes tasks effortlessly across all your devices. 

With its deep integration within the Apple ecosystem and cross-device sync, you never have to worry about losing track of tasks. Even if you're on a PC, you can access your projects through the web version. OmniFocus 3 is the perfect choice for busy professionals seeking a well-integrated solution tailored to the GTD method.

OmniFocus 3 is best for:

• iPhone and Mac users

• GTD followers

Features

• Inbox

• Quick Entry

• Free, Encrypted Syncing

• Projects

• Tags

• Notes

• Review

• Forecast

• Siri Integration

• Repeating Actions

• Batch Editing

• Light and Dark Modes

• Custom Sidebar

• Forecast Tag

• Focus Mode

Pricing

• OmniFocus Subscription, $9.99/month, billed monthly 

• Standard License, $49.99 one-off payment

• Pro License, $99.99 one-off payment

OmniFocus review

Visit OmniFocus 3

13. ClickUp (the best Workflowy substitute if you need a project management app)

ClickUp is the tool for you if you're in search of the best Workflowy alternative for project management. Designed for both personal and professional use, it enables you to create and organize tasks with ease. Whether planning a birthday party or managing complex projects, ClickUp's smart lists help you stay organized by categorizing different aspects of your life. 

Prioritize tasks by flagging them as urgent or low priority, and keep track of your time spent with the built-in time tracker. Plus, when you schedule tasks, your Outlook, Apple, or Google calendars can be automatically updated. 

ClickUp is best for:

• Freelancers

• Startups 

• Small businesses

• Remote teams

• Horizontal enterprises

Features

• Task management

• Views

• Integrations

• Time management

• Automation

• Templates

• Document management

• Team collaboration

• Reports and analytics

Pricing

• Free plan

• Unlimited plan, $7/person/month, billed annually

• Business plan, $12/user/month, billed annually

• Enterprise plan, custom quote

• ClickUp AI, add to any paid plan for $5/member/month

Read our ClickUp review

Visit ClickUp
 

14. Things 3 (top note-taking app for ease of use)

Looking for an alternative to Workflowy that prioritizes ease of use? Things 3 is your solution. Renowned for its simple, clean interface, this task management system by Cultured Code boosts productivity without overwhelming you. 

Effortlessly manage tasks, projects, and daily routines, with handy features like tagging, calendar syncing, and reminders to keep you on track. Following the Getting Things Done approach, Things 3 organizes everything from personal tasks to work projects into a streamlined system. It's the best choice for those seeking a well-structured yet user-friendly option.

Things 3 is best for:

• GTD followers

• Apple users

• Personal use

Features

• Task management 

• Today, This Evening, and Upcoming 

• Headings

• Magic Plus

• Quick Find

• Jump Start

• Reminders

• Slim Mode

• Multiple Windows

• Collaboration 

Pricing

• For Mac: $49.99

• For iPhone and Apple Watch: $9.99

• For iPad: $19.99

Read our Things 3 review

Visit Things 3
 

15. Dropbox Paper (best alternative for team projects)

Consider Dropbox Paper if you’re working on team projects and need a robust Workflowy alternative. It's a collaborative note-taking and document-editing app perfect for teams aiming to streamline their shared ideas and tasks. With real-time collaboration, up to 50 people can edit a document at once, and you can effortlessly share notes, set permissions, and mention colleagues. 

The app provides a plethora of formatting options, from embedding media to creating tables, and offers specialized templates for meeting notes, project plans, and more. Integrated seamlessly with other Dropbox apps, Dropbox Paper stands as the best choice for team projects.

Dropbox Paper is best for:

• Collaboration

• Personal and professional use

• Users that are already using Dropbox storage

Features

• To-do lists with due dates

• Timelines with project milestones

• Preview Dropbox files

• Link to other Paper docs

• Exchange feedback in real time

• Custom templates

• Powerful search function

Pricing

• Free to use

Visit Dropbox Paper
 

16. Airtable (great Workflowy replacement for organizing complex information)

Airtable is the tool you should try if you’re dealing with complex information and looking for an alternative to Workflowy. The app uniquely combines spreadsheets and database functionality, allowing you to store and track all types of data in a central 'base'. 

Easily accessible from any device and integrable with various tools like Zapier and Slack, Airtable enhances team collaboration. Though robust in features, including calendar views and Kanban views, it maintains a user-friendly interface. Whether you're an individual or part of a small team, the free plan with unlimited bases and multiple view options is a compelling reason to choose Airtable.

Airtable is best for:

• Individuals

• Startups

• Small businesses

Features

• Smart databases

• Kanban software

• File sharing

• Custom fields

Pricing

• Free plan 

• Plus plan, $10/user/month, billed annually

• Pro plan, $20/user/month, billed annually

• Enterprise plan, contact Airtable

Read our Airtable review

Visit Airtable
 

17. Obsidian (best pick for followers of the Zettelcasten method)

Followers of the Zettelkasten method might consider an app interestingly called Obsidian. This note-taking app lets you create a network of interconnected ideas through bi-directional linking, enabling seamless navigation between notes. The graph view visually maps the connections, and Markdown syntax ensures easy text formatting. 

Whether you want to add tags, integrate other tools, or even customize with themes and shortcuts, Obsidian provides flexibility. Available on Windows, Mac, and Linux, and with cloud syncing options, Obsidian is tailored for those who aim to organize thoughts in a distinctive, interconnected way.

Obsidian is best for:

• Programmers

• University students

• Graduate students

• Academics

• Researchers

• Writers

Features

• Graph view

• Backlinks

• Outgoing links

• Plugins

• Mobile and desktop apps

Pricing

• Personal use, free

• Commercial use, $50/user/year

Visit Obsidian 

Which of the alternatives to WorkFlowy is a good choice for you?

Choosing the best WorkFlowy alternative depends on your specific needs and preferences. 

We voted Evernote as the best WorkFlowy alternative overall because of its rich feature set and ease of use. However, the price tag might deter some, so consider your budget carefully. 

For a similar but cheaper option, OneNote is a great pick. Apple users will find Apple Notes an amazing choice. If an AI-assistant within the app is what you need, Taskade is your go-to option. 

For team projects, Dropbox Paper stands out as the best WorkFlowy alternative, while Airtable tops the list if your main requirement is organizing complex information. 

Evaluate your needs and make a choice that aligns with your goals and budget.

Happy choosing!